Show SecretarySecretary Tools

Add/Drop Classes

Update an active entry when a competitor chooses the wrong division, switches divisions, or wants to add or drop a class on show day.

About 4 minutes · Reviewed for EZSM 5.2.537

Open Add/Drop

  1. Open the correct show in the Secretary Dashboard.
  2. Find the competitor under Active Entries.
  3. Select the ± Add/Drop control beside the entry.

The window follows the show's pricing model. A per-division show displays Add/Drop Division; a class-priced show displays Add/Drop Class.

Secretary Add Drop window for changing an active entry by class or division
Use the Add/Drop window to add a class or division, remove one, and record any cash-box adjustment.

Switch an entry to a different division

When a competitor selected the wrong division or decides to switch divisions on show day, complete the change in this order:

  1. Under Add Division, select the new division.
  2. Select Add Division and collect the displayed division fee by cash or check.
  3. Open Add/Drop for the entry again.
  4. Under Drop Division, select the old division.
  5. Select Drop, No Refund.
Add the new division first

This keeps the competitor assigned to the new division and its classes before the old division is removed.

Add one class

When the show uses class-based pricing and the competitor only wants to add one class:

  1. Open the Add/Drop window.
  2. Under Add Class, select the additional class.
  3. Select Add Class.
  4. Collect the displayed class fee by cash or check.

Use the Add side only. Do not drop an existing class unless the competitor also wants that class removed.

Drop a class or division

Select the class or division to remove, then choose the action that matches what happened at the cash box:

  • Drop + Refund: removes the class or division and records the displayed amount as money refunded from the Cash Box.
  • Drop, No Refund: removes it without changing the Cash Box.

Dropping a class or division also removes its existing show-day result or placing data for that entry.

All Add/Drop money is handled at the Cash Box

Add/Drop does not charge or refund a credit card

Every positive or negative amount shown in Add/Drop is a cash-box adjustment. Collect additional fees or return money directly by cash or check.

Added fees increase the displayed Cash Box total. A Drop + Refund decreases it. Drop, No Refund changes the entry without creating a cash-box adjustment.

After the change, confirm that the competitor appears in the correct division or classes under Active Entries.