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How Payments & Payouts Work

Posted
Updated
Bydutchhollowacres@gmail.com

EZ Show Manager is designed to make collecting and managing money simple, transparent, and flexible.

Cost to Create a Show or Clinic

👉 $0 — Included in Your Membership

  • As the show organizer it cost you nothing to use EZSM. Set up as many shows or events as you like and retain 100% payout of your entree fees at closing of the show.

Setting Entry Fees

You are in full control of your pricing.

You can choose:

  • Flat Fee Per Entry
    • One price for the entire show, regardless of number of classes
  • Price Per Class
    • Price for each class the entry registers for
  • Price Per Division
    • Set a flat price for each division
    • Entries will pay 1 price to be entered into the division and added to any classes that are listed under it.
  • Additional Pricing options for Clinics, Unmounted Events and Dressage Shows

Add-On Fees

You can also create optional paid add-ons such as:

  • Stall fees
  • Bagged lunches
  • Grounds fees
  • BBQ dinners or special events

You set:

  • The name
  • The price

EZ Show Manager Fee

At checkout, a small EZ Show Manager fee is added to each order.

  • This fee is paid by the exhibitor
  • It does NOT come out of your payout

👉 This is how EZ Show Manager is able to provide the platform and services

Handling Show Day Walk-In Entries

We know not all entries happen online.

For day-of (walk-in) entries:

  • The secretary can add entries directly into the system
  • EZ Show Manager will calculate:
    • Entry total
    • Add-ons
    • EZ Show Manager fee

👉 This helps you collect the correct amount for your cash box

⚠️ Note:
Walk-in EZ fees will be deducted from your final payout, since they were not collected online

Tracking Your Money

EZ Show Manager provides live calculations so you always know where you stand:

  • Online entry totals
  • Refunds you may have initiated
  • Invoices are for if a show runs in the negative for any reason due to refunds (highly rare so don’t worry)

👉 You’ll always have a clear understanding of your expected payout

Initiating Your Payout

When your show is complete:

  1. Click “Archive and Pay Out”
  2. Your show will be:
    • Archived
    • Removed from your active dashboard
  3. Your payout will be initiated to your Stripe account

Tax Reporting (1099)

EZ Show Manager will issue a 1099 form if your payouts meet IRS reporting thresholds.

  • Example (2026): $2,000 threshold

Important Notes

  • Payout timing is handled by Stripe
  • EZ Show Manager is not responsible for payment processing delays
  • Always review your totals before initiating payout